Board Members In Attendance: Staci Packer-President, Kim Blair-VP Fundraising, Cat Keith-VP Activities, Frank Ziemba-Treasurer, Lynn Pendergrass-Secretary
Members In Attendance: Pam Bishop, Stephanie Safreed, Glenda Ramirez, Selena Wiseman, and Lisa Lyon
Staci opened meeting with a reminder to parents for PTSO monthly parent coffee’s. The next parent coffee will be held on Nov 10th in Portable 1. The December coffee will be on Dec 8th also in Portable 1 (P1). This will be a cookie exchange so bring 1 dozen cookies and 12 printed copies of the recipe.
A vote was taken and passed to amend the by-laws with an Non-sufficient funds charge of $5.00 per check to cover bank charges.
Frank gave an update to annual budget. Frank offered copies of our budget to anyone interested.
Staci continued with Box Top information. PHES earned a total of $614.80 for this collection. The next Box Tops collection week will be February 15th – Feb 23rd.
Cat announced that PTSO is in need for committees for upcoming fundraisers: The Art Festival in March and the Annual Fun Fair/Carnival in May. Anyone interested in helping on either committee please send an email to phesptso@yahoo.com.
Staci also announced that the Holiday Shop has been cancelled due to furlough days and not wanting to take students out of class. In place of the Holiday Shop we will be doing schoolstore.com. SchoolStore.com is an online shopping aide, where % of sales will come back to PHES and students earn prizes. This is a yearlong program so all shopping done from November 2009 to November 2010 done through schoolstore.com is eligible. If you have any questions regarding schoolstore.com please contact Staci Packer at phesptso@yahoo.com or call her.
Staci reminded everyone about PTSO web site, www.phes.org
Meeting adjourned till February 2010 General Meeting.
PTSO General Meeting Minutes
August 31,2009
6:30pm-7:30pm
In attendance: Staci Packer-President, Kim Blair-VP Fundraising, Cat Keith-VP Activities, Frank Ziemba-Treasurer, Lynn Pendergrass-Secretary, Ursula Pratt-Membership Coordinator, Teddi Thorpe-Volunteer Coordinator.
Pam Bishop, Tammy Nichols, Kathy Burleson, Eileen Quesenberry.
Staci Packer, President opened by welcoming everyone and thanking all who came. Next Board Members introduced themselves by name and position held.
Moved on to changes made by the School District regarding "Healthy Heart, Healthy Start". This means for the PTSO that no food can be sold at school (ice cream parties, school kine cookies, to name a couple). Question was asked by parent if selling fruit or veggies was an option. PTSO is looking into that option.
Ursula Pratt continued meeting by announcing Membership Drive results. PTSO currently has 76 members and 44 parent volunteers.
Teddi Thorpe mentioned needing help with the Walk-A-Thon on September 25th. Also needing volunteers to help in raking dirt and planting grass seed at the new playground on Thursday September 3rd, around 8:30am.
Frank went over proposed budget and it was shown to everyone over the projector. Currently in PTSO account is $1,871. Currently expected expenses budgeted for the year is about $19,535. PTSO has received $252 in donations and $345 in Membership dues.
Kim Blair-VP Fundraising and Cat Keith-VP Activities presented the Walk-A-Thon power point presentation at general meeting tonight. This is also the same power point shown to student body during Friday September 28th assembly. 100% of funds raised for the Walk-A-Thon stay with the school. Goal is between $11,000-$12,000. PTSO is optimistic that we can raise more than goal. During Walk-A-Thon, there will be music, water stations, and the HPU Cheerleaders will be attending to cheer on our students! Prizes range from no homework day, fruit rolls up, t-shirt all the way to Nintendo DS and IPODs.
Kim Blair-VP Fundraising continued talking about fundraisers and gave details on McTeacher night coming up on October 15th. Volunteers and teachers who participate will work behind the counters and in the drive-thru. PTSO and teachers have the ability to keep up to 20% of TOTAL SALES done by McDonalds (Moanaloa shopping center location) between the hours of 4pm-7pm. PTSO and teachers who volunteer their time during this activity will split, 50/50 funds raised.
Quickly mentioned was Subway lunch/dinner day. Kim will talk to Subway Manager to see if we can extend Subway fundraiser "night" to also include lunch, so that PHES staff can participate and show support by buying lunch that day from subway if they choose.
Upcoming dates:
September 9th - Walk-A-Thon pledge folders and money due
September 8th - 9am Parent Coffee in Cafeteria (2nd Tuesday of the month)
September 25th - Walk-A-Thon
October 15th - McTeacher night 4-7pm at Moanaloa shopping center McDonalds.
October 20th - BOX TOPS COLLECTION (money raised stays with your child's classroom)
October 27th - Parent Coffee in Cafeteria (no school 2nd Tuesday of the month)
October 29th - Pumpkin Carving night/General PTSO Meeting at 6pm
Upcoming School Dates (non PTSO Functions):
September 3rd - School Pictures
September - Lunch with your child (dates listed on September lunch Menu)
General Meeting adjourned untill October 29th, 2009 6:00pm in Cafeteria.
